What follows is a description of the process and steps needed for new CRESST staff members to obtain GSFC security badges as well as on-site computer access/accounts. Generally-speaking, accomplishing these steps must be the responsibility of the Civil Servant sponsor. However, CRESST staff members, primarily Ms. Lee Mewshaw and Virginia Peles, are ready and willing to assist in any way possible. Be advised that sometime in 2008 the Security office plans to issue no temporary badges, therefore all needed steps, as outlined below must be taken care of BEFORE the CRESST staffmember arrives to beging work.
Once the new CRESST staff member has been identified, and a start date has been finalized, the CRESST Program Manager will inform Lee Mewshaw to begin the security procedures. All CRESST on-site staff must have a GSFC Locator Form (LISTS Form 24-27) completed, approved and on-file with GSFC security.
US Citizens:
Ms. Mewshaw notifies the new employee to complete the personal information section of the Locator Form and fax this to her at 301-286-1681. She will then type up and complete the form, gets it approved by Frank Marshall, the CRESST CATO, and delivers it to GSFC security. For US nationals, this is sufficient for Security to generate a temporary security badge, and puts them into the GSFC on-site database system (LISTS). New CRESST employees should double check with Ms. Mewshaw before arriving at the Center for the first time, to make sure the badge is ready for pick up at the GSFC main gate. U.S. citizens' badges will expire at the end of the CRESST program.
Once the new employee is in the LISTS system, GSFC's IT personnel can set up the individual's computer account. However, for information on the status, contact the CNE Code 700 support desk at 301-286-7342.
Foreign Nationals (including Resident Aliens/Green Card Holders):
In addition to the Locator Form, the foreign national employee must complete a Foreign National Information Form and email or fax it to Lee Mewshaw. Security also requires photocopies of the passport and visa or green card. These should be forwarded to Ms. Mewshaw with the completed FN Information Form. Ms. Mewshaw will enter the information into the NASA Foreign National Management System (NFNMS). This request must be submitted 20 business days in advance for non-designated countries and 60 calendar days in advance for designated countries. The request may be submitted to https://ivan.esportals.com. Generally in about 10 working days' time, she will receive confirmation of approval for the badge, whereupon she will inform the new employee and the sponsor so the arrival date can be finalized. Once the GSFC International Coordinator receives the request, and it is approved, she will enter needed information into e-quip and notify Lee Mewshaw, who in turn will notify the new employee to complete the e-quip forms.
Once the request has been submitted into the NFNMS, clear/legible copies of the following documents should be sent either via mail, fax, or electronically to the International Visit Coordiantor (fax # 6-0405; email: Lois.A.Otterson@nasa.gov
Required Items for Non-Designated Countries:
Required Items/Information for Designated Countries
N.B. Assuming he/she is in the e-quip system, foreign national badges are now being issued for the duration of the request or through the visa expiry date, whicever comes first. Green card holders will get badges for the length of the request or the expiration of the green card, whichever comes first. Badges must be extended each term. An email to Lee Mewshaw at lmewshaw@usra.edu, at least two weeks in advance of expiration, is sufficient to start the process.
When GSFC IT account/access is required for ANY foreign national (no matter the length of the stay, and including Green Card Holders), the following must be completed by the civil servant host and the originals documents forwarded to the International Visit Coordinator.
Completed/Signed Security Technology Transfer Control Plan (GSFC 24-54)
Completed IT Plan
Completed/Signed Risk Assessment (NASA Form 1760)
Submission of IT New Account Request Forms to Code 700 and approval of request by Code 700.
All four forms must be submitted (normally by the Civil Service sponsor) to Lois Otterson (Code 240; Phone 6-6873).
The "New Account Request" web form creates a PDF which needs to be signed by the new account holder, their Lab Chief, and, in the case of foreign nationals, the Code 700 Goddard IT Security Manager ("ITSM"), Josh Krage. Josh, for his part, won't sign the form until he has been told by Lois Otterson that all necessary forms are in place. Once the forms are approved, the Code 660 Help Desk personnel can then create a GSFC computer account.
In order to obtain the temporary badge and the IT account approval prior to the scientist's arrival, both of which are necessary for full on-site functionality, these should be submitted 3 weeks prior to the scheduled start date of the new non-US citizen CRESST staff member.
e-QIP:
Once the new employee arrives on the Center, and eventually prior to his or her arrival, he or she will be contacted to complete the e-QIP process to obtain a security badge. He or she will need to complete and submit an on-line form, then print out and sign a certification form. Shortly thereafter, or upon arrival at GSFC for the first day or work, he or she will be called in to the Security Office to be photographed, fingerprinted and to obtain the e-QIP badge. Soon, these badges will also be "smartcards," which will be required for access to the Center. If the e-QIP forms are not received within 3 weeks after the scientist begins work at the Center, he or she should contact Yvette Cordero at the Security office (301-286-4556).